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What it
is: Conduct Post Project Review
Description
To conduct the post project review, you:
- Measure how closely the project meets customer needs
- Identify what worked well and what needs improvement
- Document patterns and trends
- Articulate methods for improvement
- Formulate/share Lessons Learned and Best Practices from feedback
- Ensure material is archived for easy access by managers of future projects
Rationale/Purpose
Conducting a post project review assesses the success of the project: This information is used to improve future projects and organizational processes.
Who is involved
Project Manager
Moderator/Facilitator
Meeting Participants:
Project Team Members
Project Sponsor
Project Stakeholders
Vendors
Contractors
Independent Reviewer
Quality Assurance Representative
Process Improvement team member
Scribe
Result
Key project metrics
Lessons Learned
Best Practices
Post-Implementation Report
Archived Post-Implementation Report
How to: Conduct Post Project Review
Recommended actions and strategies
The table below describes actions and strategies you can perform at a post-project review.
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What to do
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How to do
it
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1
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Compile key review data
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Compare initial baseline estimates with final values. The difference between initial and final indicates improvement areas. Standard data to analyze include:
- budget, staffing, schedule & milestones
- scope changes, work & rework effort
- quality targets, risks realized & missed
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2
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Prepare for post-project review meeting
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Use the Communications, Organizational & Student Initiatives (COSI) department for help in meeting preparation. Follow normal meeting guidelines:
- Contact standard post-project review facilitator
- Contact standard post-project review scribe
- Select participants and inform them about the review process.
- Reserve a room, usually off-site or not typically project-associated
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3
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Prepare and distribute survey
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Work with review facilitator to create a survey for the project team. Results will be used in post-project review session.
Analyze, summarize, and distribute survey results prior to post-project review session.
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4
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Conduct post-project review session
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The review facilitator moderates post project review session. Scribe records meeting discussions and resolutions. An effective agenda includes:
- Review of summary information
- Discuss what went well
- group ranking of most important
- for the future, plan to continue things done right
- Discuss what could have been improved
- group ranking of most important
- for the future, plan to prevent things done wrong
- Discuss risk management
- Effective mitigation strategies
- Risks missed
- Risks identified but not realized
- Discuss lessons learned
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5
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Document and archive post-project review material
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Build permanent record of lessons learned.
- Scribe produces project review report.
- Participants review and approve report
- Scribe publishes project review report on DoIT intranet.
Project manager ensures post-project review material is appropriately archived
Distribute key results of post-project review:
- Brown bag seminars
- Presentations to quality groups
- Presentations at technical seminars
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Templates/Examples: Conduc Post Project Review
The table below provides several templates you
can use to help manage the project scope and requirements
for your project.
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Updated June 1, 2006 - v1.1
