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What it
is: Perform Administrative Closeout
Description
Administrative closeout officially closes the project. The project manager completes required administrative tasks, cleans up and archives project material, and provides performance reviews and updated skills inventory for the project team.
Rationale/Purpose
The purpose of Perform Administrative Closeout is to carry out all the administrative tasks needed to bring the project to an official close.
Who is involved
Project Manager
Project Team
Result
Administrative Closeout:
Archived project history data
Proved performance feedback
Updated skills inventory
How to: Perform Administrative Closeout
Recommended actions and strategies
The table below describes actions you can perform during administrative closeout of a project.
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What to do
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How to do
it
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1
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Archive project information
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Update, clean up, and archive all relevant project material. Place in the project document repository. This provides an audit of the history and evolution of the project.
Examples of items to include in the project repository include:
- All raised issues and correspondence
- Crucial decision-making memos
- Meeting minutes, results, and actions
- Audit results
- Post Post-implementation report
- Project documents
- charter
- detailed project plan
- baseline and final schedule
- financials
- scope changes and requests log
- status reports
- project team progress reports and timesheets
- closed and open Issues log
- approval forms with original signatures
- risk management worksheets
Provide hard copy repository in a designated document area.
- Available electronically at discretion of project manager
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2
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Provide team member performance feedback
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Provide individual feedback to project team members on their performance and accomplishments.
Things to do during a performance review:
- Review feedback with team members
- Feedback mechanisms include:
- Appraisal forms
- Exit interviews
- Submit documentation to team members’ supervisors for performance appraisal.
Items to include in a performance review:
- Key project responsibilities
- Team member feedback, comments, follow-up actions
- Skills inventory update:
Team member description, rating, comments
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Templates/Examples: Perform Administrative Closeout
The table below provides several templates you
can use to help manage the project scope and requirements
for your project.
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Updated June 1, 2006 - v1.1
