What it
is: Approve Project Closeout
Description
Project closeout is finalized when the project is formally approved by the project sponsor and other designated stakeholders. Formal approval acknowledges that all the deliverables produced and activities performed during the Close Stage are complete, reviewed, and accepted.
Formal project closeout approval signifies the project is done.
Rationale/Purpose
The success of the Close Stage is the approval for project closeout from the project sponsor and other designated stakeholders.
Who is Involved
Project Manager
Project Sponsor
Result
Approved Project Closeout
Signed Project Closeout Approval
How to: Approve Project Closeout
Recommended actions and strategies
The table below describes actions you can perform to obtain project closeout approval.
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What to do
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How to do
it
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1
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Hold a final meeting with the project sponsor and designated stakeholders.
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Confirm all deliverables and activities performed during the Close Stage are satisfactorily resolved.
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2
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Obtain final approval signature from the project sponsor and designated stakeholders
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The signature indicates the project closeout is complete and the project is over.
Note: If the project sponsor does not approve the project closeout, he or she should indicate the specific reasons for rejection. The project manager should resolve the issues and seek the project sponsor’s approval again.
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Templates/Examples: Approve Administrative Closeout
The table below provides several templates you
can use to help manage the project scope and requirements
for your project.
