What it is: Accept Project

Description
This activity formally acknowledges that all deliverables from the Execute and Control Stage are completed, accepted, and approved by the project sponsor and the project customers. It acknowledges the successful hand-off of the product or service to the customer.

Formal acceptance and approval signifies that the project is essentially over and is ready for the Close Stage.

Rationale/Purpose
The ultimate measure of success for the Execution and Control Stage is the acceptance of the product by the customer and the acceptance of the project by the project sponsor.

Who is Involved
Project Manager
Project Sponsor
Project Stakeholders
Project Customers

Result
The product of the project
Signed Project Acceptance Form

 

How to: Accept Project

Recommended actions and strategies
The diagram below shows the steps to perform to get a project accepted.

1.	Hold a final status meeting with the project sponsor, customer and key stakeholders.

2.	Compare the product delivered to the established baseline scope and requirements and confirm that the product has been successfully developed.

3.	Confirm that the product has been successfully transitioned to the ongoing support organization.

4.	Transfer any outstanding issues or actions items to the customer.

5.	Document and transfer any items that are deferred to a later phase of the project.

6.

Obtain a final acceptance signature from the project sponsor. The signature indicates acceptance of the project and approval to proceed to the Close Stage. Note: If the project sponsor does not accept the project, he or she should indicate the specific reasons for rejection. The project manager should resolve the issues and seek the project sponsor’s acceptance again.

 

Templates/Examples: Accept Project

Template	Example
Accept Project	Accept Project
Accept Project Signature	Accept Project Signature